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Trips Enjoy
User Flows

Admin Console

End-to-end flows for the admin console (UF IDs, steps, rules).

Surface: admin.trips-enjoy.com, staff only. Roles: Super admin, Operations, Finance (D-49).

Registration

There is no public registration. A Super admin invites a new admin by email with a role; the link is valid 72 hours (D-50). The new admin sets a password (12+ characters) and enrolls an authenticator before the console opens.

Approval

The inviting Super admin is the approver. Role changes and removals are audited.

Role permissions

AreaSuper adminOperationsFinance
Applications, appealsYesYesView
Accounts (suspend, reinstate, reset)YesYesView
Lab testsYesYesNo
DisputesYesYesRefund decisions
Plans, prices, overridesYesViewYes
Coupons, abuse flagsYesYesView
Payouts, settlements, reconciliationYesViewYes
Markets, templates, feature flagsYesTemplatesMarkets (tax, prices)
Admin staffYesNoNo
Audit logYesViewView

Flows

UF-ADM-01. Sign in

Email and password, then the authenticator code. 5 failures lock the account for 15 minutes. Rules: FR-AUTH-04, FR-AUTH-05.

UF-ADM-02. Review an application

Actor: Operations or Super admin. Trigger: an application in the queue.

Queue lists applications by type (organization, driver, photographer), age, overdue flag (over 2 working days), country.

Detail shows all fields, documents (opened from restricted storage, each open audited), and checks to record: identity, documents valid, insurance at least 3 months (drivers), lab result within 30 days (drivers), portfolio of 8+ photos (photographers), registry check (organizations).

Decision:

  • Approve: plan chosen or default assigned; organization tenant or supplier profile created; applicant notified.
  • Request changes: list items and a message in the applicant's language; 14-day due date.
  • Reject: reason code and message; applicant told about appeal (14 days) and re-apply (30 days).

Rules: FR-ONB-02 to FR-ONB-05.

UF-ADM-03. Decide an appeal

Appeal shows the original decision, the statement and up to 5 files.

Uphold (application approved) or refuse (rejection final) within 5 working days.

Rules: FR-ONB-05.

UF-ADM-04. Manage an account

Search by name, email, phone, booking reference or organization.

Entity detail: roles, plan, status, bookings, deals, audit trail.

Suspend with a reason code; reinstate; reset credentials; early lift of a safety suspension needs a second admin.

Rules: FR-AUTH-08, FR-ADM-01.

UF-ADM-05. Privacy requests

Queue of data-copy and deletion requests with due dates; data copies delivered within 30 days; deletions show the grace end date. Rules: FR-TRV-07, FR-AUTH-09.

UF-ADM-06. Request and review a lab test

From a driver's profile, request a lab test: type (drug screen, medical fitness or both) and deadline (1 to 7 days, default 3).

The driver is paused at once; open deals end; upcoming assignments return to organizers.

Lab-test queue by state and deadline. Results from the partner lab or driver upload are reviewed: Passed (unpause) or Failed (stays paused; second failure in 12 months closes the account).

Missed deadline suspends the driver; over 30 days closes the account.

Rules: FR-ADM-09, FR-DRV-03 to FR-DRV-06.

UF-ADM-07. Plans and overrides

Plan catalog per role: limits, features, trial length, prices per market and interval.

Overrides: one admin requests with reason and end date; a second admin approves; the owner is emailed; the plan reverts at the end date.

Rules: FR-SUB-01, FR-SUB-05.

UF-ADM-08. Coupons and abuse

Create platform coupons (optionally per market); revoke any coupon; review abuse flags within 2 working days (flags never block automatically). Rules: FR-ADM-06, FR-ADM-07, FR-CPN-07.

UF-ADM-09. Deal audit

Deals list with filters; timeline of every offer; flag a deal with a reason, which can pause it. Rules: FR-NEG-06.

UF-ADM-10. Disputes

Queue with type, age, acknowledgment due (2 working days) and resolution due (10 working days).

Acknowledge, request information (answered within 5 working days), record outcome, issue a refund within or outside policy with a reason.

Rules: FR-ADM-04, FR-ADM-08, FR-PAY-04.

UF-ADM-11. Finance operations

Actor: Finance or Super admin.

Platform financial view by market and month.

Weekly payout run (Mondays 06:00): review, approve, submit; failed and held payouts listed with reasons.

Settlements tracker: open, awaiting payouts, disputed, closed.

Reconciliation exceptions (daily) and the 08:00 Cairo digest.

Invoices in finance review (numbering failures).

Rules: FR-ACC-03 to FR-ACC-05, FR-ACC-09, FR-ORG-07.

UF-ADM-12. Payment escalations

Payments pending over 15 minutes appear in a queue with gateway status checks; admin resolves by confirming or failing after checking with the gateway. Rules: FR-PAY-08.

UF-ADM-13. Configuration

Markets (currency, methods, tax, time zone, commission, status), notification templates by category, channel and language, feature flags. Every change audited. Rules: FR-ADM-03, FR-MKT-01, FR-NTF-04.

UF-ADM-14. Trip oversight and audit log

Trips across organizations with state filters; cancel only before In Progress. Audit log searchable by actor, action, target and date; read-only, kept 7 years. Rules: FR-TRIP-05, FR-ADM-05.

UF-ADM-15. Platform analytics and audit

Actor: super admin or Operations. Trigger: opening analytics or the audit log.

Opens platform analytics: bookings, revenue and funnel views across markets, with data no more than 5 minutes stale.

Switches to the privacy view: aggregated figures only, no personal data, with the privacy note shown.

Drills into supplier analytics for driver and photographer performance views.

Exports a view; the export is ready within 15 minutes and expires after 7 days.

Searches the audit log by actor, action and object for the accountability trail.

Edge cases: exports queue behind large ranges (status visible until ready). Rules: FR-ANL-02, FR-ANL-03, FR-ANL-04, FR-ANL-05.

UF-ADM-16. Out-of-policy refund

Actor: admin with the finance role. Trigger: a refund the policy engine would not grant.

Opens the booking or dispute and chooses an amount that differs from the policy computation.

Records a reason code; the confirmation names the policy delta.

Confirms; the refund is sent like any other and the ledger reversal carries the reason and an audit entry.

Edge cases: refunds tied to a dispute follow the dispute's resolution state first. Rules: FR-PAY-04, BRL-19, FR-ADM-04.

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